Recurring Calendar Event
The Recurring Calendar Event allows you to add an event that re-occurs on a regular basis. For example, to add a meeting to a calendar that occurs every Monday between 8:30am and 9:00am, you can create a Recurring Calendar Event. This event can then be displayed on a Calendar Page, Restricted-Period Calendar Page, Rolling Calendar Page and Upcoming Events List.
Bookmarks to the headings on this page:
Tip: The Status of a Recurring Calendar Event must be Live in order for it to appear on a calendar page.
Adding a Recurring Calendar Event
When you add a new Recurring Calendar Event, the Create new Recurring Calendar Event screen will appear. The Details section of this screen is shown in the figure below.
The Details section of the Create new Recurring Calendar Event screen
Enter the following details for the Recurring Calendar Event asset:
- Name: enter a name for the event. This will be displayed on the calendar page.
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Description: enter a description for the event. To do this, click on the
icon – the WYSIWYG Editor will appear where you can enter the information. -
Start and End: enter the date and time that the first instance of the event starts and finishes. The fields available are as follows:
- Occurs On: enter the date that the first instance of the event starts on. By default, the current date will appear in this field.
- at: to enter a start time for the event, click the at box. The time fields will become enabled where you can enter the start time.
- runs: to enter a finishing time for the event, click the runs box – the for and until fields will become enabled. Enter the duration of the event in the for fields or enter a date and time for the end of the first instance of the event in the until fields.
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Recurs: select how often the event occurs. The options available are as follows:
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Daily: select this option if the event occurs on a daily basis. If you select this option, additional options will appear on the screen, as shown in the figure to the right. These options include Every day, Every X days (for example every 10 days), Every weekday or Every weekend day. The Every weekday option will only be enabled if you have entered a start date that is during the week and the Every weekend day option will only be enabled if you have entered a start date that is on the weekend.
The Recurs Daily options -
Weekly: select this option if the event occurs on a weekly basis. If you select this option, additional options will appear on the screen, as shown in the figure to the right. These options include Every week on Day and Every X weeks on Day (for example every 3 weeks on Thursday), where Day is based on the start date for the event. For example, in the figure above, the event starts on a Thursday, so it will be repeated every Thursday.
The Recurs Weekly options -
Monthly: select this option if the event occurs on a monthly basis. If you select this option, additional options will appear on the screen, as shown in the figure below. These options include Every month and Every X months (for example every 3 months). You can also select when to run it every month. These options include On the X day of the month, On the X Day of the month, On the X last day of the month and On the X last Day of the month, where X and Day are based on the start date for the event.
The Recurs Monthly options - Until further notice: select this option if the event does not have a finishing date.
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- Until: select this option if the event has a finishing date. Enter the date that the event stop occurring in the fields provided.
Once you have entered the required information, click Commit. The Recurring Calendar Event will appear in the Asset Map on the left hand side of the screen. You can configure the settings of the RecurringCalendar Event on its associated asset screens. The majority of these screens are the same or similar to those for a Standard Page and are described in the Asset Screens manual. In this chapter, we will describe the Details screen, which is different for a Recurring Calendar Event.
Details Screen
The Details screen for a Recurring Calendar Event is shown in the figure below. For more information about the Status, Future Status and Thumbnail section of the Details screen, see the Details Screen chapter in the Asset Screens manual.
Details
This section allows you to change the details of the event. The Details section of the Details screen is shown in the figure below.
The Details section of the Details screen
By default, the information that was entered when the event was created will appear in this section. For more information on these fields, refer to the Adding a Recurring Calendar Event section above.
Modifying an Instance of a Recurring Calendar Event
The Recurring Event Modification asset allows you to change the name or description for an instance of a Recurring Calendar Event. For example, say you have created a Recurring Calendar Event that starts on the 10th November 2008 and it occurs every week on a Monday. On the 1st December, however, the location of the event will change so you need to change the description for that day only. To do this, you can create a Recurring Event Modification asset and modify the description. These events need to be created as a child asset of the Recurring Calendar Event.
Adding a Recurring Event Modification
When you add a new Recurring Event Modification, the Create new Recurring Event Modification screen will appear. The Details section of this screen is shown in the figure below.
The Details section of the Create new Recurring Event Modification screen
Enter the following details for the Recurring Event Modification asset:
- Occurrence to Modify: enter the date of the event that you want to modify, for example, 1st December 2008.
- Modify Name: enter a name for the modified event. This will be displayed on the calendar page instead of the Name of the Recurrent Calendar Event.
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Modified Description: enter a description for the modified event. To do this, click on the icon – the WYSIWYG Editor will appear where you can enter the information. This will be used for the event instead of the Description of the Recurrent Calendar Event.
Once you have entered the required information, click Commit. The Recurring Event Modification will appear in the Asset Map on the left hand side of the screen. You can configure the settings of the RecurringEvent Modification on its associated asset screens. The majority of these screens are the same or similar to those for a Standard Page and are described in the Asset Screens manual. In this chapter, we will describe the Details screen, which is different for a Recurring Event Modification.
Details Screen
The Details screen allows you to reconfigure the details of the Recurring Event Modification. For more information about the Status, Future Status and Thumbnail section of the Details screen, see the Details Screen chapter in the Asset Screens manual.
Tip: The Status of a Recurring Event Modification must be Live in order for it to appear on a calendar page.
Details
This section allows you to change the details of the event. The Details section of the Details screen is shown in the figure below.
The Details section of the Details screen
By default, the information that was entered when the event was created will appear in this section. For more information on these fields, refer to the Adding a Recurring Event Modification section above.
Cancelling an Instance of a Recurring Calendar Event
The Recurring Event Cancellation asset allows you to cancel an instance of a Recurring Calendar Event. For example, say you have created a Recurring Calendar Event that starts on the 27th November 2008 and it occurs every week on a Thursday, except for Christmas Day. To cancel the event for that day only, you can create a Recurring Event Cancellation asset. These events need to be created as a child asset of the Recurring Calendar Event.
Adding a Recurring Event Cancellation
When you add a new Recurring Event Cancellation, the Create new Recurring Event Cancellation screen will appear. The Details section of this screen is shown in the figure below.
The Details section of the Create new Recurring Event Cancellation screen
Enter the following details for the Recurring Event Cancellation asset:
- Occurrence to Cancel: enter the date of the event that you want to cancel, for example 25th December 2008.
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Reason for cancellation: enter a description for the cancelled event, for example It is Christmas Day. To do this, click on the icon – the WYSIWYG Editor will appear where you can enter the information.
Once you have entered the required information, click Commit. The Recurring Event Cancellation will appear in the Asset Map on the left hand side of the screen. You can configure the settings of the RecurringEvent Cancellation on its associated asset screens. The majority of these screens are the same or similar to those for a Standard Page and are described in the Asset Screens manual. In this chapter, we will describe the Details screen, which is different for a Recurring Event Cancellation.
Details Screen
The Details screen allows you to reconfigure the details of the Recurring Event Cancellation. For more information about the Status, Future Status and Thumbnail section of the Details screen, see the Details Screen chapter in the Asset Screens manual.
Tip: The Status of a Recurring Event Cancellation must be Live in order for it to appear on a calendar page.
Details
This section allows you to change the details of the event. The Details section of the Details screen is shown in the figure below.
The Details section of the Details screen
By default, the information that was entered when the event was created will appear in this section. For more information on these fields, refer to the Adding a Recurring Event Cancellation section above.