Asset Statuses Report

The Asset Statuses Report lists each asset and its Status. You can filter this report to only show assets that are of a particular Status or assets that have not had their Status changed for a specific period of time. For example, if you wanted to know which assets are Under Construction and have not had their Status changed in the last 30 days, you can set up and run this report to view this information.

Details Screen

The Details screen allows you to configure the settings of the Asset Statuses Report. For more information about the Status, Future Status and Thumbnail section of the Details screen, see the Details Screen chapter in the Asset Screens manual.

Details

This section allows you to configure what the Asset Statuses Report will show.The Details section of the Details screen is shown in the figure below.

The Details section of the Details screen  

The fields available are as follows:

• Report Name: by default, the name that was entered into the Report Name field when the report was created will appear in this field. You can change the name of the report by clicking into this field and entering the new Report Name.
• Root Node: by default this field is left blank. This means that the Asset Statuses Report will be generated for the entire system. If you wanted to run the report on a specific section of your system, for example your Site, you can specify the parent asset of this section in this field.
• Current Status: specify what Status the asset must be to be included in the report.  For example, if you wanted to include all assets that are Under Construction and Live, select these two values from the list. By default, Live is selected. To select multiple Statuses, hold down the Ctrl key on the keyboard and click on each Status to be included.
• Last Status Change: this field allows you to filter the report so that it only shows the assets that have had their Status changed in a certain time period. You can select either Less or More from the list, and enter the number of days, hours or minutes into the fields provided. For example, if you wanted to only show the assets that have not had their Status changed for more than 30 days, select More from the list and enter 30 in the days field. By default, the days, hours and minutes are 0 meaning that this option is disabled and it will include all assets no matter when they had their Status changed.
• Regenerate Report: by default, if the report has never been generated, no information will appear in this field, as shown in the figure above. Once the report has been generated, the date, time and which user generated the report will appear in this section, as shown in the figure below. Whenever the report is regenerated, this information will be updated.  

  
  The Report information in the Regenerate Report field  

  To generate the latest version of the report, click Generate the latest version of this report and click Commit.  

  Tip: The last version of the report that was generated is stored so that you can view it without having to regenerate it. If you want the latest version of your report, however, you need to regenerate it.  

Report Screen

By default, if the report has not been generated, the Report screen will not show any information. Once the report has been generated, it will appear on this screen, as shown in the figure below.

The Report section of the Report screen

The information that is displayed on this screen is as follows:

• Icon: this column shows the icon for the type of asset it is.
• Asset ID: this column shows the ID of the asset.
• Name: this column shows the name of the asset.
• Status: this column shows the current Status of the asset.
• Last Status Change: this column shows the date and time of when the Status last changed.
• Last Status Changer: this column shows the name and asset ID of the user who last changed the Status of the asset.

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